Airtable vs. Notion (2023): Which Is Best For Your Team?

Airtable vs. Notion (2023): Which Is Best For Your Team?

This is an in-depth Airtable vs Notion bundle comparison. Use our usher to larn much astir their features, pricing, pros, cons, and much to find your champion fit.

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Both Airtable and Notion connection a unsocial operation of productivity features, which is wherefore neither of them has competitors that tin precisely replicate what they do. Airtable and Notion besides don’t overlap with each different arsenic overmuch arsenic you mightiness think, though they tin some beryllium utilized for task management. In this guide, we volition comparison and opposition some Airtable and Notion to assistance you fig retired which 1 mightiness beryllium a acceptable for your business.

Jump to:

• Airtable vs. Notion: Comparison table
• Airtable and Notion pricing
• Feature comparison: Airtable vs. Notion
• Airtable pros and cons
• Notion pros and cons
• Review methodology
• Should your enactment usage Airtable vs. Notion?

What is Airtable?

Image: Airtable

Airtable is simply a cloud-based collaboration instrumentality that allows teams to physique their ain customized low-code apps and to make and stock relational databases. Airtable tin beryllium accessed via your web browser, desktop apps for Windows and Mac oregon mobile apps for iOS and Android.

What is Notion?

Image: Notion

Notion is simply a productivity app that lets you way projects and make and signifier notes. It tin beryllium accessed via a web browser, desktop apps for Windows and Mac oregon mobile apps for iOS and Android. A Notion widget is disposable for some iPhone and Android, truthful you tin entree it close from your location screen.

Airtable vs. Notion: Comparison table

FeaturesAirtableNotion

Multiple task views	Yes	No
Project templates	20+	560+
Team collaboration	Yes	Yes
Native clip tracking	Yes	No
Forever escaped plan	Yes	Yes
Pricing plan	Starts astatine $10 per idiosyncratic per month	Starts astatine $8 per idiosyncratic per month
	Visit Airtable	Visit Notion

Airtable and Notion pricing

Airtable pricing

Airtable offers 4 antithetic pricing plans to suit a assortment of budgets, from idiosyncratic users to ample businesses:

• Free: This everlastingly escaped program covers up to 5 editors oregon creators and offers unlimited bases (a.k.a. projects).
• Plus: This program costs $10 per spot per month, billed annually, and offers six-month revision and snapshot past and automatic array syncing.
• Pro: This program costs $25 per spot per month, billed annually, and offers Gantt and Timeline views and granular interface permissions.
• Enterprise: This program requires a customized pricing punctuation from Airtable and includes other features, specified arsenic unlimited workspaces and unlimited extensions.

In summation to the everlastingly Free plan, Airtable besides offers a 14-day escaped proceedings of the Pro plan, truthful you tin effort it earlier you buy. For much information, spot our full Airtable review.

Notion pricing

Notion besides offers 4 antithetic pricing tiers. They are:

• Free: This everlastingly escaped program allows you to invitation up to 10 guests and upload files up to 5 MB.
• Plus: This program costs $8 per idiosyncratic per month, billed annually. It allows you to invitation up to 100 guests and features unlimited blocks and record uploads.
• Business: This program costs $15 per idiosyncratic per month, billed annually. It allows you to invitation up to 250 guests and features SAML azygous sign-on and precocious leafage analytics.
• Enterprise: This program requires a customized pricing punctuation from Notion and includes other features, specified arsenic unlimited workspaces and unlimited extensions.

You tin besides take to adhd the optional Notion AI to immoderate paid program for $8 per idiosyncratic per month, billed annually. Notion AI tin beryllium utilized to make summaries, rewrite documents and brainstorm ideas.

You tin petition a proceedings of the Business program and a demo oregon proceedings of the Enterprise plan, but you’ll request to interaction the income squad to bash some — you can’t motion up for either directly. For much information, work our full Notion review.

Feature comparison: Airtable vs. Notion

Data and notes management

Like we said earlier, Airtable is simply a relational database absorption app, which means that it offers a flexible solution for creating and storing data. In Airtable, you tin make a basal (short for database) and a array and past capable the array with records (a.k.a. records). After that, signifier the information successful fields, make customized views of the information and link linked records to your data. Use the Interface Designer and the templates to customize the look and functionality of your base.

If you’re looking for a large upgrade from Excel oregon Google Sheets, Airtable mightiness beryllium the solution you’ve been looking for. Airtable tin beryllium utilized for conscionable notes management, but that app is meant to bash overmuch much than that, which is wherefore we named it 1 of our best task absorption bundle for tiny businesses. However, you mightiness get frustrated by its complexity if you privation a simpler task and notes absorption tool.

Notion started arsenic a notes app, and arsenic such, it’s an fantabulous solution for creating and organizing text-based documents. In Notion, you tin take from much than 50 types of contented blocks and assemble them into a well-organized page. You tin past centralize the documents into either a idiosyncratic oregon squad wiki (Figure A) to support them organized successful a sensible hierarchy.

Figure A

These enactment absorption features are wherefore you mightiness spot Notion compared to apps similar Evernote, though Notion lets you bash overmuch much than conscionable make notes. While Notion is simply a large solution for this benignant of papers instauration and management, it does deficiency the much blase information absorption capabilities of Airtablem, truthful it’s not a nonstop comparison.

Project templates and views

By selecting the default task tracker template (Figure B), Airtable volition automatically make a basal and capable it with illustration information to assistance get you started. There are besides 20 further task absorption templates that you tin take from if the default 1 doesn’t acceptable your needs, which is importantly less than some Notion and different competitors. Free accounts travel with grid, calendar, signifier and Kanban views. You’ll request to upgrade to a Pro relationship if you privation Gantt illustration oregon timeline views, which is simply a spot of a drawback.

Figure B

Meanwhile, Notion offers 560 task absorption templates that you tin instrumentality vantage of, truthful you’ll person to physique overmuch little from scratch. Project views see Kanban, calendar, timelines (a.k.a. Gantt charts, spot Figure C) and array (a.k.a. a grid view). If you person utilized Trello oregon Asana, the Notion interface volition beryllium acquainted to you, though it’s much minimalist and features little colour and much whitespace than these alternatives.

Figure C

Project absorption features

Airtable and Notion connection astir of the cardinal task absorption features you would expect, but they aren’t arsenic afloat featured arsenic powerhouse PM tools similar monday and ClickUp. Both Airtable and Notion let you to stock a task with teammates, delegate a task to yourself oregon idiosyncratic other and acceptable deadlines for tasks. You tin besides upload files successful each tool, though it’s easier to bash this successful Notion, which allows for nonstop uploads. In Airtable, you person to make an attachment tract earlier uploading your desired document, which adds an other measurement to the process.

Airtable does connection autochthonal time-tracking abilities (Figure D), truthful you don’t request a abstracted platform, but it considers clip tracking an hold (or other feature), and lower-tier plans are constricted successful however galore extensions they tin usage per base. For example, the escaped program lone gets 1 hold per base. For much information, spot our nonfiction astir how to usage Airtable arsenic a task absorption tool.

Figure D

Since it’s little complex, Notion has a smaller learning curve than Airtable, which is wherefore we included it connected our database of the best task absorption bundle for startups. Unfortunately, Notion doesn’t connection immoderate captious task absorption features that large competitors do, adjacent connected its higher-tier paid plans. Native clip tracking is the astir glaring omission, though the level does connection pre-built clip tracking templates arsenic a workaround. Some users besides study that the bundle tin go tedious to usage if you are managing aggregate projects oregon truly analyzable projects, truthful it’s not needfully the champion prime for powerfulness users oregon enterprises.

Team collaboration

Both Airtable and Notion let you to remark connected items (Figure E), tag colleagues successful messages and reply to comments straight wrong the tool. However, Airtable does not let users to respond to comments with an emoji specified arsenic a thumbs up oregon smiley face, which is simply a diagnostic that astir different enterprise task absorption software provides. This means that you volition request to permission a reply each clip you privation to admit a coworker’s comment, which users accidental tin beryllium annoying. Notion does supply emoji reactions, which is simply a large plus.

Figure E

Furthermore, neither level offers nonstop messaging similar Asana oregon a autochthonal video chat enactment similar Teamwork. While these further features aren’t arsenic modular arsenic emoji reactions, they are inactive adjuvant if you are looking for an all-in-one task absorption tool. You’ll request to determination to a antithetic bundle similar Slack oregon Zoom if you privation to person an extended discussion, particularly 1 that isn’t tied straight to a peculiar task.

Airtable pros and cons

Pros of Airtable

• Highly customizable and flexible level that goes beyond task management.
• Interface designed instrumentality is precise granular.
• Real-time information updates let for squad collaboration.
• Integrates with galore antithetic apps.

Cons of Airtable

• Must wage for a Pro program to get Gantt charts and timeline views.
• Steep learning curve owed to each the features.
• Not arsenic almighty arsenic dedicated spreadsheet software.
• Complex interface tin marque it unnecessarily analyzable to adhd information.

Notion pros and cons

Pros of Notion

• Excellent enactment taking capabilities.
• Highly customizable layout.
• Small learning curve, particularly compared to Airtable.
• Less costly than immoderate competitors.

Cons of Notion

• No Gantt charts are available.
• Can go unwieldy arsenic you make much projects.
• Can’t lucifer Airtable’s database absorption capabilities.
• Could usage much information features.

Review methodology

To comparison Notion and Airtable, we signed up for escaped accounts and consulted demo videos, merchandise documentation, idiosyncratic reviews, and assemblage assets forums. We considered factors specified arsenic pricing, interface design, easiness of usage and integrations, arsenic good arsenic features specified arsenic task views, task management, squad collaboration and task templates.

Should your enactment usage Airtable oregon Notion?

If you are mostly looking to negociate information and physique low-code squad apps successful a azygous system, Airtable is the close prime for you. While its databases are formatted similar spreadsheets, you tin usage the instrumentality to bash overmuch much than tally formulas oregon program projects, specified arsenic gathering lawsuit feedback and tracking sales. In fact, immoderate teams take to usage Airtable for their information absorption needs and a antithetic app for their task absorption needs since Airtable doesn’t connection arsenic galore task absorption templates.

On the different hand, Notion is amended suited to notes absorption and creating wikis for some interior and outer use. It besides offers much task absorption features and templates than Airtable does, though it falls abbreviated of much robust PM tools specified arsenic monday enactment management. This operation of notes and task absorption makes it particularly well-suited for contented creators, selling departments and different teams that enactment mostly with text. You tin really integrate Notion and Airtable utilizing Zapier, truthful if some of them dependable utile to you for antithetic reasons, past you don’t person to take betwixt them.

Still not definite if either Airtable oregon Notion is the close productivity instrumentality for your team? Check retired our database of the 10 champion task absorption bundle and tools for 2023 to spot what different platforms we complaint highly.

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Also See

• 6 champion task absorption bundle for tiny businesses (TechRepublic)
• Checklist: Project absorption (TechRepublic Premium)
• Feature comparison: Time tracking bundle and systems (TechRepublic Premium)
• Best bundle for businesses and extremity users (TechRepublic connected Flipboard)